Duplicate copies: One copy of general office material is kept. Two or three copies of every publication are retained, one of which is removed from public use and stored in the Archives or off-site [currently Dewing basement] as a preservation copy. Three copies of programs are retained, which permits occasional use of one copy for display or loan. At the Archivist’s discretion additional copies of publications such as The Boiling Pot may be kept in order to provide a supply of copies that can be given to interested alumni.

Memorabilia: Memorabilia is kept only if it is small and distinctive. Because of the restricted space in the Archives, clothing items and graduation caps and gowns usually are not retained.

Weeding: Because of the scope of the Archives collection, materials are not generally weeded. Exceptions to this would be if the material is transferred to another format (i.e. transferring cassette tapes to cds) or if a copy in better condition is available to replace a worn or damaged copy.

Binding: Two copies of Lux Esto and The Index are bound regularly. After binding, additional copies may be retained for display purposes.