Interlibrary Loan (ILL) supplements the Kalamazoo College Library’s resources by providing materials not available on campus for research needs. Through ILL services, current Kalamazoo College students, faculty, and staff may obtain materials such as books, chapters, and journal articles that are not available in the Kalamazoo College Library collection. To request materials through Interlibrary Loan, you must complete and submit a request form in Kalamazoo College Library’s Interlibrary Loan system.
PLEASE NOTE: Library staff work diligently to honor your requests. However, the nature of Interlibrary Loan requires the cooperation of outside institutions and therefore CANNOT BE GUARANTEED. If you do not receive any communication from ILLiad within two weeks, please contact the Interlibrary Loan Department at firstname.lastname@example.org or by phone at (269) 337-7148.
This service is administered in accordance with the standards of the American Library Association Interlibrary Loan Code for the United States. Kalamazoo College reserves the right to decline an ILL request if, in its judgment, fulfillment of the request would violate copyright law. See Copyright Compliance for more information.
Who Can Use ILL at Kalamazoo College
Current Kalamazoo College students, faculty, and staff in good standing can use the Library’s Interlibrary Loan service. Patrons are not in good standing if they have over $20 in library fines, or have been blocked by ILL staff for having too many overdue items.
Alumni are not eligible to use interlibrary loan through Kalamazoo College. Alumni may be able to interlibrary loan items through their local public libraries.
Generally, emeritus faculty are not eligible to use interlibrary loan through Kalamazoo College. Emeriti who do not have access to ILL services through another library may use Kalamazoo College interlibrary loan services. Any charges associated with these services must be paid by the emeritus faculty member personally.
How to Request Materials through ILL
To request materials through Interlibrary Loan, you must complete and submit a request form in Kalamazoo College Library’s Interlibrary Loan system.
To use the Interlibrary Loan system, log in with your Kalamazoo College username and password.
You can request books and articles without entering your personal information for each request. In addition, you can check on the status of your requests, ask for renewals, and cancel requests. You can also request materials through ILL directly in many of the Library’s databases.
Instant email notification lets you know when your materials have arrived.
Pick up and return books at the Library Circulation Desk; all articles and chapters will be delivered electronically to your Interlibrary Loan account and are not returned.
The length of time to obtain materials through ILL varies. Requests are processed in the order they are received, but some items arrive faster than others. Most items can be obtained within two weeks. Budget your time wisely, do your research early, and allow enough time for materials to arrive.
What Can Be Requested
Books and Returnable Items
Generally, returnable items will be ordered only for current students who reside locally and for current faculty and staff who are in the area to pick up and return items at the Circulation Desk.
Unfortunately, we cannot send ILL materials to patrons who are off campus; all books and other returnable items (media, microfilm, etc.) must be picked up at the Kalamazoo College Library Circulation Desk. If you will be off campus and need to interlibrary loan a returnable item (book), please consult your local public library. If your local public library participates in MeLCat, you may also order books through MeLCat as a patron of your local public library and have them delivered there.
If books and other returnable materials are available at one of Western Michigan University’s libraries, you cannot request them through interlibrary loan. You must either order the materials through MeLCat or go to Western to retrieve them. Kalamazoo College students and faculty have borrowing privileges at Western Michigan University’s libraries upon presentation of a valid Kalamazoo College identification card.
Periodical articles and chapters may be requested by eligible patrons on campus and off campus. Articles may be ordered through Interlibrary Loan and delivered electronically as a PDF file. If you are a current student, faculty, or staff member conducting research off campus over the summer, please include a note with your article request stating you are off campus.
Most libraries will lend:
Microfilm or microfiche
Some libraries will lend:
Audio recordings (CDs)
Video recordings (VHS, DVDs)
Dissertations (see below)
Libraries rarely or never lend:
Rare or valuable materials
Materials from special collections
Complete issues of journals and periodicals
The Interlibrary Loan Department will attempt to obtain copies of dissertations and theses whenever possible. However, dissertations can be difficult to obtain through ILL because they may be owned only by the institution where they were written, and many schools do not circulate their dissertations.
Submit dissertation requests to the Interlibrary Loan Department, which will contact you if we are unable to borrow the item. If the item cannot be borrowed, patrons must purchase the dissertation or thesis.
Students must purchase dissertations and theses on their own through Dissertation Express.
The Library does not purchase dissertations for students.
Faculty and staff can order dissertations through the ILL Department in the Library.
Dissertation and thesis purchases will be charged back to the appropriate department.
If you choose to purchase a dissertation through Dissertation Express, the dissertations will take about two weeks to arrive and will be yours to keep.
Before You Submit an ILL Request
Check Library OneSearch to see if the item you need is available in the Library’s collection. If a Kalamazoo College Library item is not on the shelf, please ask at the Circulation Desk. It may have been returned recently, or it may be missing.
If a Kalamazoo College Library book is checked out, it may be recalled under certain circumstances. Please ask at the Circulation Desk.
Check MeLCat. You can order books directly through MeLCat; generally they arrive sooner than those requested through ILL.
Check Western Michigan University’s catalog. If the material is available at one of Western Michigan University’s libraries, you cannot request it through interlibrary loan; you may order the materials through MeLCat or go to Western to retrieve them. Kalamazoo College students, faculty, and staff have borrowing privileges at Western Michigan University’s libraries upon presentation of a valid Kalamazoo College identification card.
Be sure you have a complete bibliographic citation of the item(s) you wish to request.
Check Library OneSearch. If the article is available in any of Kalamazoo College Library’s Full Text resources, OneSearch provides links to those databases.
Check Western Michigan University’s catalog. If the material is available at one of Western Michigan University’s libraries, you may request it through interlibrary loan; or you may go to Western to retrieve it. Kalamazoo College students and faculty have borrowing privileges at Western Michigan University’s libraries upon presentation of a valid Kalamazoo College identification card.
Be sure you have a complete bibliographic citation of the item(s) you wish to request.
Renewing ILL Materials
A renewal must be requested at least 5 days before the item’s due date. Renewal requests are subject to the policies and discretion of the lending library. Request your renewal through the Interlibrary Loan system.
PDF copies of articles are yours to keep. Lending libraries determine the due date of books and other materials loaned through interlibrary loan. The loan period is usually two to four weeks. Use the materials as soon as they arrive. If you need to use a book past its due date, contact the interlibrary loan department regarding a possible extension. Overdue fines of $1.00 per day are applied to all interlibrary loan materials.
Recalls and Conditions
Items borrowed through ILL are loaned through the courtesy of other libraries and governed by their loan rules. The lending library may set conditions on use or recall items at any time. Conditions, such as “no renewal” or “in library use only,” are indicated on the identification band around each item.
Cost to Request
Students do not pay fees for requesting or using ILL items.
Faculty and Staff departments may be charged for materials that are not free for our Interlibrary Loan department to obtain.
Overdues and Fines
Overdue fines of $1.00 per day are applied to all interlibrary loan items. The Library may charge a faculty or staff member’s department for the amount billed by the lending library.
Fines accumulate until the item is returned, renewed, or declared lost.
Borrowing privileges are suspended if a borrower owes more than $20.00 in fines, replacement costs, or billing fees. Borrowers must pay library fines or fees in excess of $20 in order to reinstate borrowing privileges. Fines and fees may be paid at the library Circulation Desk. Cash or checks are accepted.
Materials not returned within 30 days are subject to a $10.00 charge for accumulated fines and the cost of billing. When an item is more that 45 days overdue, the library will declare it as lost and bill as follows:
Replacement Cost: $45 or higher, depending on the replacement cost of the item
Fines and Billing Fees: $15
The library attempts to notify borrowers of overdue materials. Failure to receive notification does not absolve borrowers of accrued obligations.
Patrons are responsible for all costs associated with lost or damaged materials. Charges for lost or damaged items are assessed by the lending library. Patrons are responsible for payment of these charges. If materials are lost in transit or after they have been returned to the Kalamazoo College library, the ILL Department will reimburse the lending library.